Duties & Functions
The duties and functions of the Accounts Officer shall be as under :
Ensure that the University fund is established.
Ensure that all receipts by the University including its authorities, executives and other officers and academic and ministerial staff members working under it are promptly deposited into the University Fund and properly accounted.
Ensure that the University Fund is maintained and that a detailed and proper account of all credits into and withdrawals from the said Fund is kept.
Take action to create special fund and maintain a detailed and proper account thereof after obtaining the approval of the ViceChancellor and with the sanction of the State Government
Ensure that the University Fund is deposited in the Bank with the approval of Vice-Chancellor, in accordance with the provision of the sub-section 3 of the Section-46 of the Act.
Prepare the annual financial estimates of receipts and expenditure of the University in the manner prescribed by the State Government, in consultation with the concerned officers of the University and the Vice-Chancellor for consideration by 15th October preceding the financial year for which the estimates are prepared
Submit to the Council of State Agricultural Universities and the Board of Management annual financial estimates of receipts and expenditure of the University in time, preceding the financial year for which the estimates are prepared and ensure that the grants are received in time from the Government of India, State Government and other agencies.
Ensure that the annual financial estimates of receipts and expenditure of the University as finally approved by the Board of Management are forwarded to the State Government or any authority as the case may be, latest by 15th November preceding the financial year or as per the schedule informed by those authorities for which the estimates are prepared.
Prepare the revised estimates of receipts and expenditure of the University in consultation with the concerned officers of the University and the Vice-Chancellor and forward to the State Government, latest by 15th November of the financial year or as per the schedule decided by those authorities, for which the estimates are prepared.
Prepare the annual accounts of the University under the guidance of the Vice-Chancellor and direction of the Board of Management and in accordance with the provisions of subsection (1) of Section 48 of the Act, and submit the same to the authorities for consideration by 15th June following the financial year in question.
Ensure submission of the annual accounts of the University to the Board of Management by 15th July and to further ensure the submission of the same with the comments, if any, of the Board of Management to the State Government, by 31st August or as per schedule decided by those authorities following the financial year in question, in accordance with provision contained in subsection (4) of Section 48 of the Act.
Render necessary assistance to the auditor appointed by the State Government for the audit of accounts of the University.
Get the audited accounts and audit report printed and present the same to the State Government with the approval of the Board of Management and take suitable action expeditiously on the audit report and report the action taken to the Board of Management as required by sub-section (5) of Section 48 of the Act.
Ensure that no expenditure, which is not authorised in the budget, is incurred by any authority, officer of the University without obtaining prior sanction of the competent authority.
Ensure that expenditure authorised in the budget is incurred by the concerned authority, officer of the University with due economy and prudence after following the prescribed procedure and after obtaining the sanction of the competent authority.
Ensure that all accounts of the University including those of the constituent colleges, research centers and institutions of the university are properly kept, adjusted and periodically internally audited.
Ensure that all income and fees etc., due to the University are collected promptly in time and accounted for and that the salaries and other amounts due to the University employees and others are paid promptly.
Act as financial adviser to the Vice-Chancellor regarding all financial matters of the University and keep the Vice-Chancellor informed from time to time about the financial position of the University.
Implement the pension rules applicable to the employees and ensure the timely disbursement of the pension and other terminal benefits to the pensioners.
Ensure that all expenditure incurred by all the offices / institutions / departments / research stations / colleges etc. under the jurisdiction of the University are timely audited by internal audit and then by Examiner, Local Fund Audit of the state Government and accordingly audit reports are prepared for each financial year and to get the audit paras complied within time limit and to submit Action Taken Report with reference to all the audit paras in the meetings of Board of Management from time to time.
Prepare the financial plans for development of the University in consultation with the concerned officers of the University and under the guidance of the Vice-Chancellor.
Ensure that the grants are received in time from the Government of India, State Government and other aid-granting agencies.
Maintain the inventory of the dead stock articles of the University and ensure annual verification thereof through the concerned officers.
Detect and decide the defalcation cases on suo-moto or on information received and to take further action.
To be responsible for reporting to Government about any decision or action taken by any authority of the University in respect of financial implications of the University which is in contravention of the provisions of the Act, Statutes, Rules and Regulations.
Exercise such other powers and perform such other duties as may be required in order to further the objectives of the University or as per the directions of the State Government or the Council of State Agricultural Universities, as may be conferred or imposed on him by the Statutes, Regulations or by the ViceChancellor from time to time.